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Rules/Constitution of Spinners and Grinders Cycle Club 
1 The club will be called: “Spinners and Grinders Cycle Club” 
2 The Purposes of the Club 
  • The purposes of the Club is to promote safe and sociable riding around the New Forest and Southampton area of Hampshire and Dorset. 
3 Club Affiliation
  • The Club shall be affiliated to British Cycling (BC) 
4 Management of the Club 
  • The general management of the clubs funds, property and affairs shall be by a Committee consisting of club officials plus other additional Committee members – All to be elected annually at the Annual General Meeting. The Committee shall have the power to co-opt ex-officio members if necessary 
The Committee has the power to: 
  • Raise funds by appeals, subscriptions and grand applications
  • Make grants to cycling causes
  • Open bank accounts
  • Provide coaching and courses
  • Provide sporting and related social facilities and sporting equipment.
  • Pay for reasonable hospitality for visiting guest
  • Indemnify the committee and members acting properly on behalf of the club against any liability incurred in the proper running of the club
  • Affiliate to any bodies regulating or organizing the sports as necessary
5 Club Officials
  • Chairman
  • Secretary
  • Treasurer / membership secretary
  • Events Officer
  • Club Kit Officer
  • Any other Official as the activities of the club may require
6 Club Financial Year
  • The clubs financial year will run from the 1st January to the 31st December – after which the Treasurer will prepare a set of accounts to present at the AGM
7a Membership 
  • Membership of the Club shall be open to anyone interested in the sport on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. However, limitation of membership according to available facilities is allowable on a non-discriminatory basis.
  • The Club Committee may refuse membership, or remove it, only for good cause such as conduct or character likely to bring the Club or sport into disrepute. Appeal against refusal or removal may be made to an appointed panel consisting of club members. 
7b Associate Membership
  • Associate Membership of the Club is open to family and friends of full members regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. However, limitation of membership according to available facilities is allowable on a non-discriminatory basis.
  • Associate Membership allows member to attend event as support and social events with the club.
  • There is no right to vote at meetings as an Associate Member.
8 General Meetings
  • All members may attend all general meetings of the Club in person.
    Such meetings need 21 clear days’ written notice to members.
    The Chair or (in his or her absence) another member chosen at the meeting shall preside. Except as otherwise provided in these Rules, every resolution shall be decided by a simple majority of the votes cast on a show of hands. Formalities in connection with General Meetings (such as how to put down resolutions) shall be decided by the Committee and publicised to Club members. 
9 Annual General Meetings (AGM) 
  • The Club will hold an AGM once in every calendar year and not more than 15 months after the last AGM. 
  • At every AGM: The Members will elect a Committee including a Chair, Treasurer and Secretary to serve until the next AGM; 
  • The Treasurer will produce accounts of the Club for the latest financial year audited as the Committee shall decide; 
  • Receive committee reports on the clubs activities since the last AGM.
  • Receive Accounts for the last financial year audited as the committee shall decide.
  • Elect officials to serve until the next AGM
  • Appoint a suitable person to audit the accounts.
  • Discuss and vote on any resolution (whether about policy of to change the Rules) and deal with any other business put to the meeting
10 Extraordinary General Meetings (EGM) 
  • An EGM shall be called by the Secretary within 14 days of a request to that effect from the Committee or on the written request of not less than 7 members signed by them. Such an EGM shall be held on not less than 14 days or more than 21 days’ notices at a place decided upon by the Committee or in default by the Chair
11 The Committee  
  • The Committee shall normally meet as required;  Four Members shall form a quorum of which at least 3 shall be club officials. The Chair of whoever those present choose, shall chair the meetings; 
  • Decisions shall be by simple majority of those voting
  • Any member of the Committee absent from 3 consecutive meetings without reasonable excuse, shall be deemed to have resigned and the Committee may fill the vacancy
  • The Committee may delegate any of their functions to sub – committees but must specify the scope of its activity and powers.
12 Resignations
  • Any member wishing to resign must inform the Secretary in writing.
13 Amendments to the Rules
  • No alterations or additions to these Rules shall be made except with the consent of at least two-thirds of the members present at the AGM (Or SGM called for the purpose). Notice of intended  changes to the Rules must be circulated to the members at least 14 days before the meeting, together with a copy of the proposed changes. 
14 Club Property and Funds etc – 
  • The property and funds of the Club cannot be used for the direct or indirect private benefit of members other than as reasonably allowed by the Rules.
15 Other Matters
  • Any matter not provided for in theses Rules shall be dealt with by the Committee whose decision shall be binding on all parties.
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